Legal

Terms of Service

Last updated: July 9, 2026

These Terms of Service ("Terms") are a binding agreement between you and the business you represent ("Customer", "you") and Cannavate, operated by DataPot LLC ("Cannavate", "we", "us", or "our"), governing your access to and use of the Cannavate website, applications, and related services (collectively, the "Service"). By creating an account, clicking to accept, or otherwise accessing or using the Service, you agree to these Terms. If you do not agree, do not use the Service.

1. Eligibility and authority

You must be at least 21 years old and legally permitted to purchase and use cannabis-industry software in your jurisdiction. You represent and warrant that (a) you are authorized to bind the Customer to these Terms; (b) the Customer is a duly licensed or otherwise lawfully operating cannabis business (or an authorized service provider to one); and (c) your use of the Service complies with all laws applicable to you.

2. Accounts and access

Access to the Service is currently invite-gated. You are responsible for maintaining the confidentiality of your account credentials, invite codes, and access passwords, and for all activity that occurs under your account. You agree to provide accurate information and to keep it current. Notify us promptly at [email protected] of any unauthorized use of your account. We may refuse, suspend, or revoke access at our discretion.

3. The Service and license

The Service provides inventory operations tooling for cannabis retail, including inventory tracking, restock task management, velocity analytics, move logging, and automation that interacts with third-party platforms on your behalf. Subject to your compliance with these Terms, Cannavate grants you a limited, non-exclusive, non-transferable, revocable license to access and use the Service for your internal business purposes during the term.

You may not, and may not permit others to: (a) copy, modify, translate, or create derivative works of the Service; (b) reverse engineer, decompile, or attempt to derive source code, except to the extent this restriction is prohibited by law; (c) rent, lease, sublicense, resell, or provide the Service to third parties as a service bureau; (d) remove or obscure any proprietary notices; or (e) use the Service to build a competing product.

4. Customer data and Dutchie integration

"Customer Data" means data you submit to, or that the Service collects on your behalf from connected systems, including inventory records, sales history, operational logs, and account information. As between the parties, you own your Customer Data. You grant Cannavate a worldwide, non-exclusive license to host, process, transmit, and display Customer Data solely to provide, secure, maintain, and improve the Service and as otherwise described in our Privacy Policy.

Third-party account automation. The Service can operate within your third-party accounts (including Dutchie) using credentials that you voluntarily provide. By supplying such credentials and enabling automation, you: (a) represent that you are authorized to access and automate actions within those accounts; (b) authorize Cannavate to log in and perform inventory, move, and label-printing actions on your behalf; and (c) acknowledge that you remain solely responsible for the resulting changes in those accounts and for complying with the third party's own terms of service. You are strongly encouraged to enable Demo Mode when validating configurations to avoid unintended live actions.

You are responsible for the accuracy, quality, and legality of Customer Data and for having the rights necessary to provide it to us.

5. Acceptable use

Your use of the Service is subject to our Acceptable Use Policy, which is incorporated into these Terms by reference. Violations may result in suspension or termination.

6. Fees and payment

Certain features of the Service are or may become paid. Fees, billing frequency, and plan details will be presented to you before you incur a charge. Unless stated otherwise: fees are quoted exclusive of taxes, which you are responsible for; fees are non-refundable except where required by law; and we may change pricing prospectively with reasonable notice. Failure to pay may result in suspension or termination of access.

7. Intellectual property

The Service, including all software, features, designs, text, graphics, and trademarks (including the "Cannavate" name and logo), is owned by Cannavate or its licensors and is protected by intellectual property laws. Except for the limited license granted above, no rights are transferred to you. If you provide feedback or suggestions, you grant Cannavate a perpetual, irrevocable, royalty-free license to use them without restriction or obligation.

8. Third-party services

The Service integrates with or relies on third-party products and platforms (for example, Dutchie and cloud infrastructure providers). Cannavate is not affiliated with, endorsed by, or sponsored by these third parties. We do not control and are not responsible for third-party services, their availability, or their terms, and your use of them is governed by their respective agreements. References to third-party marks are for identification only.

9. Compliance and cannabis disclaimer

Cannabis is regulated differently across jurisdictions and remains illegal under U.S. federal law. Cannavate provides software only. We do not provide legal, regulatory, tax, accounting, or compliance advice, and nothing in the Service constitutes such advice. You are solely responsible for determining whether your use of the Service and your operations comply with all applicable federal, state, provincial, and local laws, regulations, and licensing requirements, including seed-to-sale and inventory reporting obligations. You assume all risk arising from your operations in the cannabis industry.

10. Disclaimer of warranties

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT. CANNAVATE DOES NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, ERROR-FREE, SECURE, OR THAT AUTOMATED ACTIONS WILL ALWAYS EXECUTE CORRECTLY WITHIN THIRD-PARTY SYSTEMS. YOU ARE RESPONSIBLE FOR REVIEWING AND VERIFYING RESULTS OF ANY AUTOMATED ACTION.

11. Limitation of liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, CANNAVATE AND ITS OFFICERS, EMPLOYEES, AND SUPPLIERS WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, OR FOR ANY LOSS OF PROFITS, REVENUE, DATA, GOODWILL, OR BUSINESS INTERRUPTION, ARISING OUT OF OR RELATING TO THE SERVICE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. CANNAVATE'S TOTAL AGGREGATE LIABILITY FOR ALL CLAIMS RELATING TO THE SERVICE WILL NOT EXCEED THE GREATER OF (A) THE AMOUNTS YOU PAID TO CANNAVATE FOR THE SERVICE IN THE THREE (3) MONTHS PRECEDING THE EVENT GIVING RISE TO THE CLAIM, OR (B) ONE HUNDRED U.S. DOLLARS ($100). SOME JURISDICTIONS DO NOT ALLOW CERTAIN LIMITATIONS, SO SOME OF THE ABOVE MAY NOT APPLY TO YOU.

12. Indemnification

You will defend, indemnify, and hold harmless Cannavate and its affiliates, officers, employees, and agents from and against any claims, liabilities, damages, losses, and expenses (including reasonable attorneys' fees) arising out of or related to: (a) your Customer Data; (b) your use of the Service or automation of third-party accounts; (c) your violation of these Terms or applicable law; or (d) your operations in the cannabis industry.

13. Term, suspension, and termination

These Terms apply while you use the Service. You may stop using the Service at any time. We may suspend or terminate your access, with or without notice, if we reasonably believe you have violated these Terms, created risk or legal exposure for us, or for prolonged inactivity or non-payment. Upon termination, your license ends and we may delete Customer Data in accordance with our retention practices. Sections that by their nature should survive termination (including Sections 7, 9–12, 15, and 16) will survive.

14. Changes to the Service and Terms

We may modify or discontinue features of the Service at any time. We may also update these Terms; if we make material changes, we will take reasonable steps to notify you (for example, by posting the updated Terms with a new "Last updated" date). Your continued use of the Service after changes take effect constitutes acceptance of the revised Terms.

15. Governing law and dispute resolution

These Terms are governed by the laws of the State of Illinois, without regard to its conflict-of-laws rules. Except where prohibited by law, any dispute arising out of or relating to these Terms or the Service will be resolved by final and binding arbitration on an individual basis, and you and Cannavate each waive the right to a jury trial and to participate in a class action. Notwithstanding the foregoing, either party may seek injunctive or equitable relief in a court of competent jurisdiction to protect its intellectual property or confidential information. Where arbitration is not enforceable, the state and federal courts located in Illinois will have exclusive jurisdiction.

16. General

These Terms, together with the Privacy Policy, Cookie Policy, and Acceptable Use Policy, constitute the entire agreement between the parties regarding the Service and supersede prior agreements. If any provision is held unenforceable, the remaining provisions remain in effect. Our failure to enforce a provision is not a waiver. You may not assign these Terms without our consent; we may assign them in connection with a merger, acquisition, or sale of assets. Neither party is liable for delays or failures caused by events beyond its reasonable control. Notices to you may be provided through the Service or by email; notices to us should be sent to [email protected].

17. Contact

Questions about these Terms? Contact us at [email protected].